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NOTICE OF ANNUAL GENERAL MEETINGS
REPORTS
4.
Completion and return of the instrument appointing a proxy or proxies shall not preclude a Security Holder from
attending and voting at the Annual General Meetings. Any appointment of a proxy or proxies shall be deemed
to be revoked if a Security Holder attends the Annual General Meetings in person, and in such event, the H-REIT
Manager and the HBT Trustee-Manager reserve the right to refuse to admit any person or persons appointed under
this instrument appointing a proxy or proxies, to the Annual General Meetings.
5.
The Chairman of the Annual General Meetings will be exercising his rights under Paragraph 13 of Schedule 1 to
the H-REIT Trust Deed and Paragraph 4.4.1 of the Schedule to the HBT Trust Deed for all resolutions at the Annual
General Meetings and at any adjournment thereof to be put to the vote by way of poll. Accordingly, each resolution
at the Annual General Meetings will be voted on by way of a poll.
6.
To allow for a more efficient voting system, polling will be done by way of an electronic poll voting system. With poll
voting, Security Holders present in person or represented by proxy at the Annual General Meetings will be entitled
to vote on a ‘one-Stapled Security, one-vote’ basis. The detailed procedures for the electronic poll voting will be
explained at the Annual General Meetings.
Explanatory Note on Ordinary Resolution 3:
The Ordinary Resolution 3 above, if passed, will empower the H-REIT Manager and the HBT Trustee-Manager from the
date of these Annual General Meetings until the date of the next Annual General Meetings of H-REIT and HBT, to issue
Stapled Securities and to make or grant instruments (such as securities, warrants or debentures) convertible into Stapled
Securities and issue Stapled Securities pursuant to such instruments, up to a number not exceeding 50% of the total
number of issued Stapled Securities (excluding treasury H-REIT Units and treasury HBT Units, if any) of which up to 20%
of the total number of issued Stapled Securities (excluding treasury H-REIT Units and treasury HBT Units, if any) may be
issued other than on a
pro rata
basis to Security Holders.
The Ordinary Resolution 3 above, if passed, will also empower the H-REIT Manager and the HBT Trustee-Manager from
the date of these Annual General Meetings until the date of the next Annual General Meetings of H-REIT and HBT, to
issue Stapled Securities as either full or partial payment of fees which the H-REIT Manager and the HBT Trustee-Manager
are entitled to receive for their own accounts pursuant to the H-REIT Trust Deed and the HBT Trust Deed respectively.
For determining the aggregate number of Stapled Securities that may be issued, the percentage of issued Stapled
Securities will be calculated based on the issued Stapled Securities at the time the Ordinary Resolution 3 above is passed,
after adjusting for new Stapled Securities arising from the conversion or exercise of any Instruments which are outstanding
at the time this Resolution is passed and any subsequent bonus issue, consolidation or subdivision of Stapled Securities.
Fund raising by issuance of new Stapled Securities may be required in instances of property acquisitions or debt
repayments. In any event, if the approval of Security Holders is required under the Listing Manual of SGX-ST and the Trust
Deed or any applicable laws and regulations in such instances, the H-REIT Manager and the HBT Trustee-Manager will
then obtain the approval of Security Holders accordingly.
PERSONAL DATA PRIVACY:
By submitting an instrument appointing a proxy(ies) and/or representative(s) to attend, speak and vote at the Annual
General Meetings and/or any adjournment thereof, a Security Holder (i) consents to the collection, use and disclosure of
the Security Holder’s personal data by the Company (or its agents) for the purpose of the processing and administration
by the H-REIT Manager and the HBT Trustee-Manager (or its agents) of proxies and representatives appointed for the
Annual General Meetings (including any adjournment thereof) and the preparation and compilation of the attendance
lists, minutes and other documents relating to the Annual General Meetings (including any adjournment thereof), and
in order for the H-REIT Manager and the HBT Trustee-Manager (or its agents) to comply with any applicable laws, listing
rules, regulations and/or guidelines (collectively, the "Purposes"), and (ii) warrants that where the member discloses the
personal data of the member’s proxy(ies) and/or representative(s) to the H-REIT Manager and the HBT Trustee-Manager
(or its agents), the Security Holder has obtained the prior consent of such proxy(ies) and/or representative(s) for the
collection, use and disclosure by the H-REIT Manager and the HBT Trustee-Manager (or its agents) of the personal data
of such proxy(ies) and/or representative(s) for the Purposes.
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