SEO Version
CDL Hospitality TrustS
144
Notes To Proxy Form
1. A Security Holder entitled to attend and vote at the Annual General Meetings is entitled to appoint one or two proxies to attend and vote in his stead.
2. Where a Security Holder appoints more than one proxy, the appointments shall be invalid unless he specifes the proportion of his holding (expressed as a percentage
of the whole) to be represented by each proxy.
3. A proxy need not be a Security Holder.
4. A Security Holder should insert the total number of Stapled Securities held. If the Security Holder has Stapled Securities entered against his name in the Depository
Register maintained by The Central Depository (Pte) Limited (“CDP”), he should insert that number of Stapled Securities. If no number is inserted, this form of proxy
will be deemed to relate to all the Stapled Securities held by the Security Holder.
5. The instrument appointing a proxy or proxies (the “Proxy Form”) must be deposited at the registered offce of the H-REIT Manager and the HBT Trustee-Manager at 36
Robinson Road, #04-01 City House, Singapore 068877, not less than 48 hours before the time set for the Annual General Meetings.
6. The Proxy Form must be signed by the appointor or of his attorney duly authorised in writing. Where the Proxy Form is executed by a corporation, it must be executed
either under its common seal or under the hand of its attorney or a duly authorised offcer.
7. Where a Proxy Form is signed on behalf of the appointor by an attorney, the power of attorney or a duly certifed copy thereof must (failing previous registration with
the H-REIT Manager and the HBT Trustee-Manager) be lodged with the Proxy Form; failing which the Proxy Form may be treated as invalid.
8. The H-REIT Manager and the HBT Trustee-Manager shall be entitled to reject a Proxy Form which is incomplete, improperly completed or illegible or where the true
intentions of the appointor are not ascertainable from the instructions of the appointor specifed on the Proxy Form. In addition, in the case of Stapled Securities
entered in the Depository Register, the H-REIT Manager and the HBT Trustee-Manager may reject a Proxy Form if the Security Holder, being the appointor, is not
shown to have Stapled Securities entered against his name in the Depository Register as at 48 hours before the time appointed for holding the Annual General
Meetings, as certifed by CDP to the H-REIT Manager and the HBT Trustee-Manager.
9. All Security Holders will be bound by the outcome of the Annual General Meetings regardless of whether they have attended or voted at the Annual General Meetings.
10. At any meeting, a resolution put to the vote of the meeting shall be decided on a show of hands unless a poll is (before or on the declaration of the result of the show of
hands) demanded by the Chairman of the meeting or by fve or more Security Holders present in person or by proxy, or holding or representing one-tenth in value of the
Stapled Securities represented at the meeting. Unless a poll is so demanded, a declaration by the Chairman of the meeting that such a resolution has been carried or
carried unanimously or by a particular majority or lost shall be conclusive evidence of the fact without proof of the number or proportion of the votes recorded in favour
of or against such resolution.
11. On a show of hands, every Security Holder who (being an individual) is present in person or by proxy or (being a corporation) is present by one of its offcers as its
proxy shall have one vote. On a poll, every Security Holder who is present in person or by proxy shall have one vote for every Stapled Security of which he is the
Security Holder. A person entitled to more than one vote need not use all his votes or cast them the same way.
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The Company Secretary
M&C REIT Management Limited
and M&C Business Trust Management Limited
(as manager of CDL Hospitality Real Estate Investment Trust
and trustee-manager of CDL Hospitality Business Trust respectively)
36 Robinson Road
#04-01 City House
Singapore 068877
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